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Call for Participation
Preliminary Trade Item
Preliminary Trade item is one of the GDSN Board approved projects for 2009-2010. The first teleconference to develop the business needs is scheduled for Thursday, January 28, 2010 at 0900 EST/1500 CET.
How To Apply ? Existing members of the GS1 Community Room can request membership in the group by clicking here: http://community.gs1.org/apps/org/workgroup/gdsnptig/
If you are not a GS1 Community Room member please apply for membership here: http://community.gs1.org/kmembership_info/person_signup?step%3Aint=2
If you need assistance joining please contact: mailto:alan.hyler@gs1.org
Below is the Call for Participation document.
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GDSN CALL FOR PARTICIPATION PACKET
1.0 Objective of this Call For Participation packet
The main purpose of this packet is:
To disseminate its contents to a broader GDSN community
To recruit a number of experts, which can bring their expertise, commitment, and contribution to the GSMP and the GDSN BCD Team
To provide input for Business Case Document (BCD) development
The information herein gives a general description of what the GDSN BCD Team will accomplish as well as its operation within the procedural framework.
2.0 Objective/Scope of the Preliminary Trade Item Data
Problem Description:
Suppliers are frequently asked to send item data to retailers before all data is available
There is currently no indication for data recipients to know when of if the item data is preliminary or final. Suppliers currently have to fulfil the expectation where data exchanged through GDSN is thought to be final item data
Retailers spend a lot of time and effort validating data that they think is final, when it is not
Suppliers receive notice if a product will be listed (or not listed) too late
Anticipated Business Benefits:
Improved efficiency for introductions of new items (shorter lead times for introductions)
Less corrections of Item Data for active trade items (less time and effort spent on retailers and suppliers disagreeing whether data was final or not)
Allows early publication of basic data (all mandatory attributes populated) and possible later addition of additional information (variant, colour, deposit, catalogue price, extensions…
May allow earlier listing notice to suppliers
Defining Business requirements around "Preliminary Data":
Create functionality enabling information providers to indicate that the Item Data has its final attribute values or if the information provider intends to correct or add values later
Determine which existing attributes can be different between the stages of preliminary to final and therefore affected by the new functionality
Determine how for the existing attributes one can recognize a preliminary value
Determine until which date item data can be preliminary (eg. Before first shipment (startAvaliabilityDate / firstOrderDate / firstShipDate) Item must be updated to final version)
Create, if necessary/possible, a Work Order (GSMP) for validation rules to enforce correct usage
Deliver a Trade Item Implementation Guide Chapter how to use the new attribute plus the affected existing fields
The attributes GTIN, GLN, TM and GPC cannot be subjected to the new attribute. Determine how to update the item data, possible differences to current processes (CORRECT vs. CHANGE_BY_REFRESH)
Rules have to be defined for what happens if ‘preliminary’ data is sent to recipients that do not (want to) use this feature
3.0 Scope Constraints of the Preliminary Trade Item Data Group
GDSN BCD Teams must adhere to the GDSN User Group Methodology to assure their scope and deliverables, upon which the work of other GSMP groups depends.
Generally, the team must operate within the following context:
Develop a Business Case Document (BCD) that captures the business need in order to create a work order as well as incorporate additional considerations that were discussed during the team’s calls and physical meetings.
Project scope will be finalized during the BCD work group.
4.0 Expertise Required:
This is a call for business information and business information technology experts in the Data Synchronisation Process. The participants should represent manufacturers, material suppliers, third parties, and solution providers to have proper representation on the Project Team. The intent is to have balanced participation from the GDSN user community to define and establish proper global standards with the clear intention of implementation of these.
5.0 Distribution for Call for Participation:
Please distribute this Preliminary Trade Item Data ‘Call for Participation’ packet by forwarding it to your email distribution lists. GDSN Project Teams are open to broad participation from any industry group, company, or region.
It will also be distributed via a GDSN Community email announcement.
6.0 Timeline:
Kick off/introductory conference call to fully brief all participants of objectives and working team activities. The first call will be held on 28 January 2010 from 0900 – 1000 EST/ 1500 – 1600 CET. The approximate duration of this BCD team effort is expected to be approximately 4 months, the entire project, including deployment into the network could take over 12 months.
7.0 Known participants:
Preliminary Data GDSN Project Team BCD Manager: Alan Hyler, GDSN Inc.
Participants known by January 14th 2010:
Staffan Olsson, GS1 Sweden (chair)
Daniëlle Hoekstra, GS1 Netherlands (co-chair)
Martina Appehl, ICA
Gina Tomasi, Pepsi
Hanjoerg Lerch, Metro
Steve Robba, J&J
Jay Yanko, BigHammer
Milan Vacval, Gladson Interactive
Grant Kille, SA2 Worldsync
8.0 Responsibilities
The GDSN BCD Team will work co-operate with the GSMP/GDSN BRG, GDSN Advisory and User Groups.
The GDSN BCD Teams responsibilities are to ensure Preliminary Data business requirements can meet minimum requirements for a GSMP Change Request.
Other responsibilities are reusability, consistency and integrity of the standards.
9.0 Sessions
The GDSN BCD Team is responsible for scheduling meetings to accomplish their work. Sessions are defined as face-to-face or physical meetings, and teleconferences. All GSMP Sessions include the necessary Anti-Trust cautions as defined by GS1 legal counsel.
9.1 Face-to-Face Meetings
If necessary, the BCD Manager and Project Co-chairs schedule face-to-face meetings with reasonable advance notice to allow for proper planning. Face-to-face meetings will cover 1 to 3 days for one meeting in order to speed up the work as much as possible. Participants are expected to cover their own expenses related to travel, accommodation, and time for the physical meetings.
9.2 Teleconferences
Preliminary Data GDSN Project Team teleconferences will occur on the 2nd and 4th Thursday of every month. Please CALL FOR PARTICIPATION PACKET – Preliminary Trade Item Data GDSN Project Team 4 of 4
9.3 Agendas and Minutes
GS1 Community room facilities will be used to support the work of this GDSN Project Team. The BCD Manager and co-chairs prepare agendas.
Standing agendas should include:
Review of the Anti Trust Caution
Review of the agenda.
Approval of previous meeting or call notes.
Discussion of all pending issues and action items.
All meetings or teleconference notes should record:
The original agenda
Attendees
Requests for notation
Decisions/Resolutions taken
Action items
10. How To Apply ?
Existing members of the GS1 Community Room can request membership in the group by clicking here: http://community.gs1.org/apps/org/workgroup/gdsnptig/
If you are not a GS1 Community Room member please apply for membership here: http://community.gs1.org/kmembership_info/person_signup?step%3Aint=2
If you need assistance joining please contact: mailto:alan.hyler@gs1.org
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